Published on Feb 26, 2025 5 min read

How to Add New Google Calendar Events to Notion: A Step-by-Step Guide

Google Calendar keeps you in line. Notion notes and helps you organize projects. Linking both will help you to streamline things. New events entered into Google Calendar will show in Notion on their initiative. It maintains one location and saves time. Notion integrations, outside tools, or Zapier-style automation systems will all let you link them. Though it uses diverse techniques, every approach reaches the same result.

This guide will easily allow you to sync Google Calendar with Notion. You will know the appropriate approach to forwarding your calendar activities. It will enable you to handle deadlines more skillfully. This arrangement can increase output, whether for personal or business use. Let's walk through the detailed approach to link Notion with Google Calendar.

Methods to Add New Google Calendar Events to Notion

Below are different methods to add Google Calendar events to Notion, helping you organize schedules and manage tasks efficiently.

Using Notion’s Built-In Embed Feature 

The notion does not directly sync with Google Calendar, but you can embed it if this basic approach is all you need to view events.

The steps for Including Google Calendar into Notion

1. View Google Calendar on your web browser.
2. Click the gear emblem found in the top-right corner.
3. From the dropdown menu, pick settings.
4. Select the calendar you wish to feature on the left panel.
5. Go down to Integrate Calendar.
6. Copy the public URL under the "Public address in iCal format" section.
7. Open Notion, then visit the page on which you wish to have the calendar embedded.
8. Type /embed and paste the Google Calendar link.
9. Press Enter to start the calendar loading.

Connecting Google Calendar to Notion via Zapier

Use Zapier to receive automatic updates. Zapier designs systems to link apps without using code.

1. Create a Zapier Account: Create an account if you do not already have one by visiting Zapier's website. Without scripting, Zapier enables the automation of chores across several apps. Log in once registered to view the dashboard.
2. Start a New Zap: Click "Create Zap" on your Zapier dashboard to start configuring automation. An automated workflow called a Zap links two programs to handle chores on their initiative.
3. Choose Google Calendar as the Trigger: Search for Google Calendar in the list of apps. Choose it as the trigger app—that is, it will initiate the automated reaction upon an event. Select "New Event" as the trigger event, and the procedure begins each time a fresh event is entered into Google Calendar.
4. Connect Your Google Account: Sign in using your Google account to let Zapier access your calendar. Without this permission, Zapier cannot detect new events and forward them to Notion.
5. Select Notion as the Action App: Search for Notion in the Zapier app directory and choose it as the action app. Zapier will thus forward the event details to Notion after identifying a fresh event on Google Calendar. Go with "Create Database Item" as your action.
6. Connect Your Notion Account: Log into your Notion account to Grant Zapier access to your workspace. This feature lets Zapier automatically deliver event data from Google Calendar into your Notion database.
7. Map the Fields: You now have to choose what from Google Calendar should be included in Notion. Choose pertinent areas, including event title, date, time, and description. It guarantees that your Notion database shows accurate details.
8. Test the Zap: Click "Test & Continue" to find out whether the automation runs as it should. Using Google Calendar's test event data, Zapier will build a Notion example entry. Check that Notion's details show what they should.
9. Turn It On: Click "Publish" to set the Zap active once the test passes. Now, every time you design a new event on Google Calendar, Notion will show it immediately, therefore saving you time and work.

Syncing Google Calendar with Notion Using Automate.io

Automate.io is another automation platform. It works like Zapier but has a free plan with more tasks per month.

1. Create an Automate.io Account: Visit the Automate.io website to register for a free account. Automate.io lets data sync automatically, thereby linking several apps without programming. Register, then log in to view the dashboard.
2. Start a New Bot: Start configuring automation by clicking "Create a Bot." A bot in Automate.io is a trigger-based automated workflow linking two apps and doing chores.
3. Set Google Calendar as the Trigger: Look for Google Calendar among the accessible apps and choose one. Make "New Event" your trigger. Automate.io will thus initiate the process anytime you add a new event on Google Calendar.
4. Set Notion as the Action App: Look for Notion in Automate.io and pick it as your action app. It lets Automate.io know where to forward the Google Calendar event specifics. Choose "Create Database Item" as the action; each new event will be entered into your Notion database.
5. Connect Your Accounts: Sign in to Notion and Google Calendar to let Automate.io access your data. This stage guarantees Automate.io's ability to extract fresh event data from Google Calendar and forward them to Notion.
6. Map the Data: Choose which event specifics belong in Notion. Choose domains, including event title, date, time, place, and description. It guarantees in Notion that every crucial detail looks right.

Conclusion:

Notion's syncing of Google Calendar keeps schedules in one location. Notion's embed tool allows for a basic view or automation tools like Zapier and Automate.io for automatic updates. These techniques guarantee fresh events shown in Notion without human intervention. Choosing the right approach depends on your needs—embedding is basic, whereas automation offers seamless integration. This arrangement increases organization and output, whether for team projects or personal planning. Once integrated, you can track projects, meetings, and deadlines efficiently. Apply the method that best matches your workflow and savor a simpler calendar.