Published on Feb 27, 2025 6 min read

How to Edit a PDF on Windows Like a Pro: The Ultimate Step-by-Step Guide

PDF (Portable Document Format) is one of the most widely used and preferred file formats for sharing documents. The standard format maintains the original formatting across different devices, making it ideal for both professional and personal use. However, editing a PDF is not easy, especially without the right tools, if you need to make changes, fix formatting issues, add new content, or revise existing information.

If you or any of your friends are facing this issue, let us tell you that there are multiple ways to edit PDF files. Adobe Acrobat and Microsft Word, for example, are most commonly used to make changes in PDF files. To learn how to change text, adjust images, or reorganize pages by using Adobe Acrobat or Microsft Word, keep reading till the end!

Editing a PDF on Windows: What Kind of Editing is Possible?

Editing a PDF on Windows can be important for different reasons. People consider PDF editing to ensure accuracy, readability, and professionalism. Here is what kind of editing is possible:

1. Correcting Formatting Issues: Formatting issues can be corrected. These errors occur when you convert a document from another format, like a Word file or PowerPoint, into a PDF. Sometimes, images can also become misaligned, or text spacing might appear inconsistent. Making these adjustments ensures that the document remains well-structured.
2. Adding New Information: Another important aspect of PDF editing is adding new information. If you are working on company reports or newsletters, there will be times when additional content needs to be included. It gets so hard to search for the original file that people consider PDF editing. Editing the PDF directly saves time and effort. It is useful for professionals who frequently update documentation.
3. Revising Content: Revising content is a significant reason for editing PDFs. A scientist might need to update research data in a report, or an author will have to adjust the formatting to align with specific publishing guidelines. Editing allows for these necessary changes without recreating the document from scratch.

How do you edit a PDF on Windows using Microsoft Word?

If you need to edit a PDF but don’t have specialized software, don't worry. You can easily edit a PDF using Microsoft Word by following the mentioned below steps:

• Step 1: Open Microsoft Word: The first step is to launch Microsoft Word on your computer. You can do this by clicking the Word icon on your desktop or searching for "Word" in the Windows search bar. Once the program opens, click on the option called “file” in the top-left corner to access different file functions.
• Step 2: Locate and Open Your PDF: In the File menu, select “Open” to find your PDF. You can either choose from recent documents or click “Browse” to manually locate your file using “File Explorer." Double-click the PDF file to open it in Word.
• Step 3: Confirm the File Conversion: Once you select the PDF, a pop-up message will appear. It will ask for confirmation that Word will convert the PDF into an editable format. If the document has many images or complex formatting, this process will take longer. Click on “OK” to proceed.
• Step 4: Edit the Document: Once the file opens, you can freely edit the text, adjust formatting, and change images. Word maintains the original layout as much as possible to make sure that text wraps and page structure remain good.
• Step 5: Save the Edited File as a PDF: After making your changes, go to “File” and then “Save As”. Choose a location to save the document, enter a filename, and select PDF from the file format options. Click “Save” to convert it back to a PDF.

How Do You Edit a PDF on Windows Using Adobe Acrobat?

If you have Adobe Acrobat installed, you can easily edit a PDF by following these simple steps:

• Step 1: Open Adobe Acrobat and Load Your PDF: Firstly, launch Adobe Acrobat on your computer. If you can’t find it on your desktop or taskbar, search for Adobe Acrobat in the Windows search bar. Once the program opens, click “File” in the top-left corner, then select “Open”. It will allow you to browse your files and choose the PDF you want to edit.
• Step 2: Select the "Edit PDF" Option: After opening your PDF, look for the “Edit PDF” option on the right side of the screen. This button has a purple PDF icon and provides tools for editing both text and images. Click it to enter editing mode.
• Step 3: Modify Text or Images: Click on the part of the document you want to edit. If it is text, you can change the font, size, color, or style. If you need to edit an image, go to the “Objects section." Here, you can rotate, resize, crop, or move the image as needed.
• Step 4: Save Your Edited PDF: Once you are satisfied with your changes, click “File Option” in the top menu and choose “Save” to overwrite the file or “Save As” to create a new version. It ensures that all edits are properly saved.

Using Adobe Acrobat makes PDF editing quick, professional, and efficient. It allows you to customize your documents easily.  

Tips to Edit Your PDF Easily

If editing a PDF is a challenging task for you, follow these tips and make the process smoother and easier: 

• Use the Right Software: Tools like Adobe Acrobat and Microsoft Word can help you edit PDFs easily. However, do not use unreliable tools, as they can harm your devices.
• Convert if Needed: If your PDF is text-heavy, convert it to Word, make edits, and save it back as a PDF.
• Use OCR for Scanned PDFs:  If your PDF is an image or scanned document, use OCR in Adobe Acrobat to make the text editable.
• Edit Text and Images: Click on text to change it, or use editing tools to move, resize, or crop images.
• Save Properly: Always use “Save As” to keep an original copy before making changes. 

Conclusion:

Editing a PDF on Windows doesn't have to be very hard. To edit a PDF, it is important to choose the right tools, such as Microsoft Word and Adobe Acrobat. These tools ensure that you have made the required changes in your files and help you edit any of your PDFs easily. Additionally, following the best tips can make the process smoother. Now that you know the different ways to edit PDFs on Windows, so start sharing your files in this standard format.